Who we are
We are The North Hainault Allotment Holders Association and Protection Society. Our website address is: https://nhaha.org.uk.
What Membership data we hold
The personal information that NHAHA stores and processes limited to the contact details of members, prospective members (on waiting lists) and former members who have recently relinquished their allotments. This comprises personal data such as; – names, addresses, email addresses, telephone and mobile numbers.
Data will be used for the purpose of contacting members to send out notices, renewals and newsletters.
Members’ data will not be shared with other individuals or organisations.
Data on former members, who have relinquished allotments or been evicted will be stored for a reasonable time in case they need to be contacted about their former plot.
Members are welcome to ask for details of any of their own personal data that NHAHA hold on them.
Members are advised to inform the Committee if their personal details change so that records can be updated.
What personal data we collect via this website and why we collect it
When you use our contact form, the content is emailed is sent to members of our Management Committee so that they can respond to you . Any and all data contained in this email (and any subsequence correspondence) is used solely for responding to you.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you send us images to use on the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
How long we retain your data
If you use our Contact Form, the email generated is stored whilst your enquiry is being dealt with and a reasonable time thereafter..
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Contact form: Comments and contact form data may be checked through an automated spam detection service.